It is undeniable that good communication skills have become a necessity in our contemporary society where most things have turned virtual and telephonic. It is the new key to success and in today’s world; nothing can express your personality better than your effective communication skills.
We are social beings who can’t live in isolation. We are dependent on each other and to attain the needs we need to communicate. In order to build favorable relations whether it is at Workplace, Family gatherings, or Relationship with your loved ones, effective communication is obligatory. One’s personal life however depends entirely on how effectively one communicates, which plays a prime role in the progress of a person.
Though many times certain things act as a hindrance and lead to miscommunication between people, and due to this reason they end up creating complications.
Effective Communication is a communication between two or more persons wherein the intended message is successfully delivered, received, and understood. It not only comprises of words but it is also dependent on several other factors such as non-verbal communication, the potential to understand your emotions as well as the emotions of the person you are talking to, observing, and calmly listening to the speaker, and many more.
From Professional Point of View
Effective Communication is a life-blood of a successful business, because it connects employees, fosters team building, facilitates changes, and derives results.
Every organization needs an effective communication network in order to function properly and achieve its objectives. The success of a business is directly proportional to the quality of communication and the ability to convince customers. Managers need good communication skills to perform their work and understand the needs of every person working in their organization.
When regularly communicating both internally and externally, organizations remain more transparent. This is important in building trust in brands and among its people. Staff will feel comfortable in openly communicating new ideas and, cooperation and innovation will be at an all-time high. In addition, if the staff is unable to convey their ideas due to limited communication skills, it is likely that the idea will not be implemented to its full potential.
How to Communicate Effectively?
1. Body language :
Your body language plays an important role in the way you communicate, especially during face-to-face oral communication.
Proper body movements should be used by you when you interact with others to be more effective in conveying your message. Positive body language is based on positive feelings. Appropriate body movement adds meaning to the oral messages and reflects the communicator’s confidence level.
Your body language plays an important role in the way you communicate, especially during face-to-face oral communication.
Proper body movements should be used by you when you interact with others to be more effective in conveying your message. Positive body language is based on positive feelings. Appropriate body movement adds meaning to the oral messages and reflects the communicator’s confidence level.
2. Completeness :
The message provided to the receiver should be well planned, organized, and structured. All the necessary details should be incorporated into the message.
For instance, an extra class is devised by the teacher; the Information should include the date, day, time of the class, along with the room number in which the class will be held. Incomplete messages create doubt in the receiver’s mind, cause misunderstanding, and delay action.
3. Clarity of message :
You should be clear about the message you want to convey. It implies, both ‘clarity of thoughts’ and ‘clarity of expression’. The idea you want to express should be in simple words and clear.
4. Listening efficiently :
In order to make the communication effective, both the communicators should not only talk but should listen to each other perspectives calmly and patiently as a result, verbal cues are not lost and they become more attentive.
5. Appropriate Language
Simple words and languages should be used by you that can comfort everyone listening to you so that language should not become a barrier. You should use accurate spellings, grammar, pronunciation, and intonation. Wrong spellings and incorrect pronunciation can lead to confusion.
6. Planning :
Planning is an essential requirement for effective communication. Proper planning makes a message structured and effective. It reduces the chance of delay, failure of delivery, and enhances the effectiveness of communication.
7. Courtesy :
Courtesy means “graceful politeness”. Politeness makes a message more acceptable and facilitates communication. No offensive words should be used by you that can hurt the other person’s sentiments. You should have broad-mindedness to accept all the ideas presented to you.
8. Brief :
You should be more concise rather than elaborative and should not include irrelevant information. It will not only create a mundane environment but also a higher possibility that you will miss out on significant information and moreover, it will save you time.
9. Correctness :
The message should be correct in all respects. You should check the accuracy of facts, language, and grammar before its transmission. It should be error-free to the maximum possible extent.
Sometimes the grammatical mistakes can spoil the message. Make sure the message is accurate and authentic.
In conclusion, Effective Communication plays a vital role in all walks of life. It helps in achieving all the intended goals, which largely depends on the people that you are communicating to, and these objectives can be obtained by keeping these things in mind. Good communication skills enhance the effectiveness of communication.
The message provided to the receiver should be well planned, organized, and structured. All the necessary details should be incorporated into the message.
For instance, an extra class is devised by the teacher; the Information should include the date, day, time of the class, along with the room number in which the class will be held. Incomplete messages create doubt in the receiver’s mind, cause misunderstanding, and delay action.
3. Clarity of message :
You should be clear about the message you want to convey. It implies, both ‘clarity of thoughts’ and ‘clarity of expression’. The idea you want to express should be in simple words and clear.
4. Listening efficiently :
In order to make the communication effective, both the communicators should not only talk but should listen to each other perspectives calmly and patiently as a result, verbal cues are not lost and they become more attentive.
5. Appropriate Language
Simple words and languages should be used by you that can comfort everyone listening to you so that language should not become a barrier. You should use accurate spellings, grammar, pronunciation, and intonation. Wrong spellings and incorrect pronunciation can lead to confusion.
6. Planning :
Planning is an essential requirement for effective communication. Proper planning makes a message structured and effective. It reduces the chance of delay, failure of delivery, and enhances the effectiveness of communication.
7. Courtesy :
Courtesy means “graceful politeness”. Politeness makes a message more acceptable and facilitates communication. No offensive words should be used by you that can hurt the other person’s sentiments. You should have broad-mindedness to accept all the ideas presented to you.
8. Brief :
You should be more concise rather than elaborative and should not include irrelevant information. It will not only create a mundane environment but also a higher possibility that you will miss out on significant information and moreover, it will save you time.
9. Correctness :
The message should be correct in all respects. You should check the accuracy of facts, language, and grammar before its transmission. It should be error-free to the maximum possible extent.
Sometimes the grammatical mistakes can spoil the message. Make sure the message is accurate and authentic.
In conclusion, Effective Communication plays a vital role in all walks of life. It helps in achieving all the intended goals, which largely depends on the people that you are communicating to, and these objectives can be obtained by keeping these things in mind. Good communication skills enhance the effectiveness of communication.
Written by - Yashvi Jatoliya
Edited by - Chhavi Gupta
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